Registrar's Job - one day meet

Before start

1. Get mailings and put in computer

2. Check money against entries

3. Check waivers - one for each person - signature?

4. Call schools to tell them of problems

5. Produce labels - sorted course/club

6. Organize "label party"
 

Day Before

1. Make 3 lists (registration, start, computation)
   of which class with which course

2. Make 3 start lists by club (registration, club, comp.)

3. 1 master start List (wide format)

4. 1 start list by time (narrow format) for computations

5. 1 start list by name

Race day

RACE DAY REGISTRATION JOBS - ONE DAY MEET

1.  Map hikers take money, $5 - 1 person job
 Check waivers - one waiver per person - signature?
 Don't tell people to forge signatures
 Record money
 Gives participant a purple card

2.  Competitors, $10 - 1 person job
 Check waivers - one waiver per person - signature?
 Don't tell people to forge signatures
 Record money
 "We have over 500 registered. Expect late awards."

3.  Verify registration form - 2 person job
 Name
 Year of birth
 Course running
 Club/school
 Signature
 Assign class from list, write on application
 Assign course, write on application

4.  Assign competitor number/start time - 2 person job
 Select card of same COURSE
 Try to find early start time card
   (Advance course 2 min. apart)
 If returned card (try to use these first),
   scratch out previous name
 If not returned card, use V card
 Put new name, club, class on card - two places

5.  Start list - 2 person job
 Record name on start list
 Put COMPETITOR NUMBER on entry form
 Give card to person
 Give entry form to computer operator
 
6.  Input runners from entry forms into computer - 2 person job
 Run OEvent error check before starting
 Run OEvent error check before passing to computations

7.  Pre-registration/Problem solver (club member) - 1 person job
 Put out registration forms for meet and next meet
 Explains jobs to helpers
 Get list of volunteers
 Deal with problems that come up
 Handles pre-registered
  If change, put start number & class on waiver &
    give to computer entry (don't have a change form)
 Have waivers checked against club list for signatures
 Hands out trash bags to group leaders as they pick cards
 "Please return punch cards that won't be used."
 "We have over 500 registered. Expect late awards."

After meet

1. Up date this list



Lasted updated 9/29/99
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